Electromobility in Poland is gaining momentum – more and more companies are deciding to replace combustion fleets with electric vehicles. This change brings tangible benefits: lower operating costs, a positive impact on the environment, and building the image of a modern and responsible organization.However, a problem arises that most fleet companies face: how to settle an employee’s electricity costs for charging a company car, especially when the charging takes place at home? Problem: lack of cost transparency As a rule, electricity used to charge a company car is settled in the same way as fuel. A company may treat as tax-deductible expenses the reimbursement of costs incurred by an employee for charging a company vehicle – even if the energy was consumed at their place of residence.However, in order for such reimbursement to be properly documented, certain formal requirements must be met. The most important of these is the ability to precisely measure the amount of electricity consumed for charging the company vehicle.So how can such a cost be properly documented, allowing the company to reimburse the employee while also treating it as a tax-deductible expense? Solution: built-in energy meters in AmperePoint P and Q chargers The simplest and most transparent solution is to use chargers equipped with an energy meter. This device makes it possible to determine exactly how many kilowatt-hours (kWh) have been consumed. Based on this data, the employee can provide the employer with reliable information that forms the basis for cost reimbursement. It is worth noting that our latest charger models – such as AmperePoint P and AmperePoint Q – are equipped with a non-resettable energy meter, which operates independently of whether the charger is connected to the network. Thanks to this, both the employee and the employer have access to the charging history and energy reports. Appearance of the meter in the Q model (press and hold both buttons on the charger simultaneously for about 5 seconds): Full control with the Tuya app What’s more, AmperePoint Q series chargers are integrated with the Tuya app, which provides access to the charging history. In the app, you can check: 🔸 when the car was charged, 🔸 how long the charging lasted, 🔸 how much energy was consumed. This way, both the employer and the employee have access to clear reports that solve the problem of transparency and eliminate potential disputes. The data can also be exported from the Tuya app to a .csv file, which makes the settlement process even faster and more efficient. Sample .csv file Why is it worth implementing AmperePoint chargers in a company fleet? Lower operating costs of vehicles – No need for oil changes, fuel filter replacements, or exhaust system repairs. Electric cars have fewer moving parts, which translates into lower maintenance expenses. Annual savings on servicing can reach up to PLN 1,500–2,000 compared to a combustion car. Simple and transparent settlements – no more doubts about which part of the electricity bill should be allocated to the company car. Tax security – data from the meter and the app provide a reliable source for recording tax-deductible expenses. Convenience for both employee and employer – one system, one app, full control. A modern corporate image – implementing AmperePoint chargers is a step towards conscious and efficient electromobility. An alternative solution could be the installation of an energy meter. However, a three-phase energy meter costs several hundred PLN, which in the case of fleets may turn out to be a financially burdensome and time-consuming solution. This meter looks as follows: Summary Switching to an electric fleet is not only about savings and ecology, but also about new organizational challenges. One of them is settling the electricity costs incurred by employees when charging company cars at home. There are several solutions to this issue, but the most cost-effective option are the AmperePoint P and Q chargers. With their built-in energy meters – and in the case of the Q model, integration with the Tuya app – companies receive a comprehensive solution that allows them to settle energy costs just as easily as they have settled fuel in the past, with full transparency and control. The employee declares to the employer the rate per 1 kWh. This declaration is informative in nature, however, the employer may require the employee to present a contract with the energy provider in order to confirm that the actual rate corresponds to the declared value. Different tariffs, such as day and night rates, should also be taken into account. Before installing the charger, the conditions under which the employee will be charging the car should be checked. This particularly concerns: 🔸 the electrical installation and safeguards, 🔸 compliance with formal requirements, e.g. in the case of installation in underground garages, where the consent of the housing cooperative or property manager is required. The overriding priority should be the safety of the employee and third parties, including the proper securing of the charging area. Can a company charger be used for private purposes?The decision in this regard rests with the employer and depends on the level of trust in the employee, who should reliably declare the division between business and private charging. Additionally, this can be verified: 🔸 based on energy meter readings and comparing them with company charging reports, 🔸 using an app that provides information about the time and frequency of vehicle charging.